Bisleri Distribution System

Maal aaya · kya bika · kya kamaya

Date	Purchase	Sales	Cost of goods	Margin	Margin %	Collected

Top SKUs by margin earned

Product	Cases sold	Sales	Margin

Needs attention

New sale

Date Customer Rate applied Sell from Delivered by Payment

Product Cases Loose bottles Rate / case (incl GST)

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Product	Qty	Rate/case	Taxable	GST	Amount	Margin

Customer

Invoice	Date	Customer	Route	Rate	Taxable	GST	Value	Discount	Margin	Payment

Code	Customer	Route	Type	Billed	Received	Outstanding	Limit	Last activity

Record a payment

Customer Date Amount Collected by Mode Reference

Recent payments

Date	Customer	Amount	Mode

Stock is never stored — it is added up from every movement in the ledger, so it can never go stale. Aging counts days since manufacture; water is normally pushed out well before six months.

Location

Physical count — godown ki ginti

Book stock wo hai jo system keh raha hai. Godown mein jaakar gino aur jitna mila wo daal do. Farq apne aap adjustment ban kar stock theek kar dega — ginti hamesha sahi maani jaati hai.

Date Location

Product	Book (cases)	Book (btl)	Ginti — cases	Ginti — loose btl	Farq	Value

Maal wapas aaya — sales return

Bill Date Wapsi ki halat

Purani entries

Date	Kya	Reference	Product	Cases	Value

NAYA PURCHASE — BISLERI INVOICE

Invoice no Date Gaadi no Invoice ki photo

Product Batch Mfg date Cases Free Basic/case (bina GST)

Product	Batch	Cases	Free	Basic	Taxable

Naya Bisleri bill chadhao

Invoice ke number waise hi daaliye jaise bill par hain. Godown mein utarte waqt kam ya toota maal mila ho toh wahi yahan likh dijiye — claim sirf 3 din tak uthaya ja sakta hai, bill par yahi likha hai.

Invoice no Date Vehicle Transporter

Product Batch Mfg date Billed cases

Free cases Free batch Rate / case (basic) Taxable amount

Kam nikla (cases) Toota / leak (cases)

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Product	Batch	Billed	Free	Rate	Taxable	GST	Short/Dmg

Round off —

Claim — shortage aur damage

Invoice	Date	Product	Short	Damage	Value	Din bache	Status

Product Date

Invoice	Date	Product	Batch	Billed	Free	Received	Rate	Taxable	GST	Value	Vehicle

Har gaadi ek chalta-firta godown hai. Subah maal godown se gaadi par jaata hai, shaam ko bacha hua wapas. Loaded − billed − wapsi = shortage. Jo gaadi par hai wo bhi stock hai, isliye Stock screen par location badal kar dekh sakte hain.

Naya load-out

Date Vehicle Staff Route

Product Cases

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Product	Cases	Bottles	Value at net cost

Loads

Slip	Date	Vehicle	Staff	Route	Loaded	Billed	On vehicle	Cash	Status

Shaam ki settlement

Load slip Settle date

DIN KHATAM — GAADI KA METER

Roz shaam settlement ke saath meter note karo — pata rahega gaadi aaj kitni chali, aur mahine ka cost-per-km apne aap banega.

Date Gaadi Meter (km)

Mahine ke fixed kharche (kiraya, bijli, EMI…) Staff salary master se apne aap judti hai · 26 din ka mahina

Date	Gaadi	Meter	Aaj chali (km)

Gaadiyan

Number Make / model Fuel Capacity (cases) Kharidi Cost

Number	Make	Fuel	Capacity	Kharidi	Cost	Ab tak km	Average	Status

Fuel bharna & meter reading

Har baar tank full karte waqt meter ka number likh dijiye. Average do bharaiyon ke beech ke km se nikalta hai — yehi sabse sahi tareeka hai. Ye entry apne aap kharche mein bhi chali jaayegi, alag se likhne ki zaroorat nahi.

Date Gaadi Meter (km) Quantity Amount Mode

Date	Gaadi	Meter	Km chali	Quantity	Rate	Amount	Average	₹ / km

Har gaadi ka hisaab

Month

Driver ka kharcha us mahine ki salary mein se, load ke dinon ke hisaab se bata hai.

Gaadi	Loads	Cases bike	Sales	Margin	Km	Fuel	Baaki kharcha	Driver	Total kharcha	Net	₹ / case	₹ / km

Salary setup — har staff ka apna

Monthly ya daily, dono chal sakte hain. Teen incentive hain — per case, sales ka %, collection ka %. Jo nahi dena, use 0 rakh dijiye.

Naya staff — naam Role Salary type Amount

Code	Name	Role	Salary type	Monthly	Daily	₹ / case	Sales %	Collection %

Aaj ki hazri

Date

Staff	Role	Status	Is mahine P	Half	Absent	Leave

Advance

Advance kharcha nahi hai — ye staff par udhaar hai. Cash se turant nikal jaata hai aur salary ke waqt kat jaata hai.

Staff Date Amount Mode Note

Date	Staff	Amount	Mode	Note	Status

Salary ka poora kharcha P&L mein jaata hai, par cash utna hi nikalta hai jitna haath mein diya — advance pehle hi nikal chuka hota hai. Isliye dono numbers alag dikhaye hain.

Month

Staff	Basis	P / H / A	Base	Cases	Sales	Collection	Incentive	Total	Advance kata	Haath mein	Status

Monthly salary par absent din ka paisa mahine ke 30 din ke hisaab se kata jaata hai. Half day aadha gina jaata hai. Daily wale ko sirf present din ka milta hai.

P&L mein GST kahin nahi aata — na sale par, na kharid par. Wo sarkar ka paisa hai jo input credit mein wapas mil jaata hai. Isliye yahan ke numbers Dashboard se thode chhote dikhenge; wahan rate GST-sahit hain kyunki gaadi par wahi rate chalta hai.

Month Depreciation %

Profit & Loss

Position — aaj ki haalat

Ye balance sheet nahi hai. Double entry nahi hai, isliye capital ko milaan ka aankda maana gaya hai. CA ko dene ke liye books se milaana padega.

Report Month

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INSIGHTS — MUNAFE KI NAZAR

Kiska khata Party

Date	Particulars	Reference	Debit	Credit	Balance

Category Vehicle

Date	Category	Vehicle	Paid to	Mode	Amount

Category-wise

Category	Entries	Amount	Share

Vehicle-wise

Vehicle	Entries	Amount

Kharcha likho

Date Category Vehicle (khaali chhodein agar general kharcha hai) Paid to Mode Amount Note

Cash aur bank dono isi ledger se bante hain — koi alag entry nahi karni. Cash sale aur cash receipt andar, cash kharcha aur bank deposit bahar.

Opening cash Opening bank

Cash book

Date	Particulars	In	Out	Balance

Bank book

Date	Particulars	In	Out	Balance

DIN-WISE CASH REGISTER

Date	Opening	Cash Coll	Bahar se	Inflow	→Bank	→Diya	Kharcha	Outflow	Closing

BANK RECON — STATEMENT MILAO

Netbanking se statement copy karke yahan paste karo (har line mein date + amount + Cr/Dr). System book se khud milayega.

Product & rate bands — per case, inclusive of GST

Landing price invoice ka rate hai. Net cost free maal ginne ke baad ka asli cost hai — jitna paisa gaya, batta jitne case aaye. Margin isi net cost par nikala gaya hai, kyunki bechte waqt yahi asli cost hai.

Bill par by default max rate aata hai. Discount dena ho toh ghatana padega, aur min se neeche gaye toh warning aayegi. Margin band ke dono siron par dikhaya hai.

Code	Product	Pack	GST	MRP/case	Landing price	Net cost	Scheme bacha	WS min	WS max	WS margin	Rtl min	Rtl max	Rtl margin

Customer ke apne rate

Jis customer se rate tay ho chuka hai, uska rate yahan daal dijiye. Bill par band ki jagah wahi rate aayega.

Customer Product Rate / case

Customer	Product	Their rate	Band	Vs band	Margin

Customers

Code	Name	Type	Rate	Route	Phone	Credit limit	Credit days

Routes & staff

Naya route Beat days

Code	Route	Beat days	Customers

Code	Name	Role	Phone

SUDHAAR — GALTI THEEK KARO (sirf owner)

Bill chuno

Load slip chuno

Har sudhaar DB mein turant lagta hai aur app khud refresh ho jaati hai. Cancel/settle ke saath stock apne aap sambhal jaata hai.

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